Industries
AI-native operations for distributors
Adaptiv AI helps distribution businesses in Nigeria run orders, stock, vans, sales reps and collections from one connected system instead of WhatsApp groups and spreadsheets. We start with the costliest bottleneck, build it in weeks on your data, and connect it to the accounting or ERP system you already use.
What we hear from distributors
Orders come in from many WhatsApp chats and are re-keyed into invoices and stock sheets.
Van and depot stock rarely matches what was sold and returned.
Reps report visits and cash on WhatsApp, and collections are reconciled days later.
Principals ask for sell-out data that takes days to put together.
What we hear from operators
“When there's an order a sales person forward[s] that particular message to that platform [our sales orders WhatsApp group]... Then that is when I... as the account person, will now print it out.”
“[The] MD should have an overview of everything... [The] MD should have a dashboard... where he can see everything that's happening.”
Quoted word for word from conversations with operators. Names and companies are withheld.
Where we usually start
- 01
Order capture
Orders from every chat captured once and sent to invoicing and stock.
- 02
Van and depot stock
Stock loaded, sold and returned per van and depot, reconciled daily.
- 03
Reps and collections
Visits, orders and cash logged on the phone and matched to invoices.
- 04
Principal and management reports
Sell-out, stock and debtors ready when someone asks.
What you get
Fewer orders lost between WhatsApp, the warehouse and the invoice.
Stock you can trust per depot and van.
Collections you can see the same day.
You own the system, with no per-user fees.
Questions
What people ask us
Can it handle several principals and price lists?
Yes. Products, price lists and reporting can be kept per principal, customer group or channel.
Our reps work where the network is poor. Will it still work?
Yes. We design for it: reps can record visits and orders offline, and they sync when the connection returns.
What does a first project look like?
One workflow, chosen on a free discovery call, scoped in writing after a free scoping session, and built in weeks on your own data. When it works, we add the next piece.
What size of business do you work with?
Operations-intensive businesses of roughly 10 to 200 staff, where orders, stock and deliveries are real but the systems have not kept up. Low digital maturity is not a problem; it is usually where the biggest gains are.
Problems we solve
WhatsApp order captureAdaptiv AI connects the WhatsApp chats and groups your customers and sales team already use to your stock, invoicing and ERP.
Stock and inventory controlAdaptiv AI replaces paper stock ledgers and end-of-month Excel counts with one live record of stock received, produced, moved, sold and returned.
Reporting and month-end closeAdaptiv AI connects the places your numbers already live, from WhatsApp groups and Excel sheets to your accounting software and ERP, into one set of live dashboards.
Sales team and route trackingAdaptiv AI gives sales reps, van sellers and merchandisers a simple way to log visits, orders, LPOs and cash collected from their phones, with time and location recorded.
Invoicing and collectionsAdaptiv AI raises invoices from confirmed orders, sends payment reminders by WhatsApp and email on the dates you set, and matches payments to invoices as they arrive.
Connecting your systemsAdaptiv AI connects the systems a business already runs, such as Sage, QuickBooks, Microsoft Dynamics, ERPNext, Excel and WhatsApp, so information is entered once and reaches every place that needs it.
Start with the workflow that costs you most.
A free discovery call, then a written scope and price band within 48 hours of the scoping session.